The word rhythm, in reference to the daily, weekly, monthly, seasonal, and annual practices that provide a semblance of structure to our lives, is trending. I have to admit that I’m a sucker for the concept; I am drawn to links or magazines that tell me how to improve my bedtime routine or make adjustments to my home to make it feel more like winter than fall. (By the way, it currently feels like summer outside where I am, proving that while the natural world does have rhythms of its own, these don’t always correspond to our schedules.) I think the word rhythm is a little cheesy when applied this way; it always makes me picture a Jamaican reggae guy playing one of those portable drums. (Is that weird? Don’t answer that.) But in spite of the over-trendiness, the cheesiness, and sometimes the total lack of correspondence to reality, I think this idea of rhythms (or habits, if you want to sound more practical or less Rasta) can be useful.
It is particularly useful for those of us who work jobs that do not have a set schedule—a group of people that has become larger this year, since a work-from-home schedule is by nature more flexible than an on-site schedule. (Read more about this in my post from two weeks ago.) I am thankful that, as an online faculty member, I can set my own hours. I want to be clear about that—I realize my flexible schedule is a rare privilege. I also realize that many online faculty members don’t have as much freedom as I do, whether that’s because of a second job or a heavier courseload or small children at home. But despite all that, I thought it would be helpful if I shared a bit about why and how I have developed some flexible weekly work rhythms.
First, why. I actually started learning the importance, for me, of having a semi-structured work schedule two years ago, when I went from working a mid-level administrative position—in which I was expected to be on campus more or less all day, spent a lot of that time in meetings, etc.—to a teaching-only faculty position, in which I was expected to be on campus only during classes, office hours, and meetings (which were rare in this context; my university did a good job protecting people from pointless meetings, at least in my experience). This flexible schedule, combined with the fact that I lived only a two-minute drive or ten-minute walk from campus, opened up an immense freedom to do what I liked with my waking hours, unlike anything I had experienced since my own college years. Unfortunately, I spent a lot of that precious time pacing around my house trying to figure out the best way to use it. Here’s an example: In my previous job, the daylight hours were mostly spent in a windowless office, so when I got home from work, I wanted to spend the remaining daytime out and about. So I had gotten into the habit of grading at night, and I had a hard time getting myself to sit down and grade when the sun was out. When I changed jobs, I was so determined to use my free time during the day for doing non-work things (even if some of those things were time-wasters) that I still ended up shoving all of my grading until the end of the day, dreading it all day, and staying up too late to get it done. Again, I want to stress the fact that everyone has different styles of working, and some people work best at night. I am not one of those people. But because I didn’t have a schedule, or at least an outline of a schedule, for using my daytime hours, I wasn’t getting things done during the time I tend to be most productive and get the most enjoyment out of my work.
I was still trying to figure all this out when I met my now-husband Jordan and made the goal of aligning my schedule with his (he works all day on weekdays except Friday, which is a half day) so that when we got married, we could spend our non-work hours together. And I was still in the process of making that shift when COVID-19 forced my spring classes online, thrusting me into the life of a fully-online professor several months before I expected it. Fortunately, I had received an excellent planner as a Christmas gift and was filling it out religiously every week. The planner and my motivation to align my schedule with Jordan’s helped me create a work week that resembles a typical 8 to 5 schedule, but departs from it in some key ways.
I won’t bore you with all the details of this schedule, but I do want to outline some of its main features in hopes that you might pick up an idea or two for establishing your own weekly rhythms.
- When it comes to grading, I dedicate one day per week to each class. I reply to emails throughout the week, regardless of the class the student is in, but for grading, when I’m done with the class, I’m done for the day. (There’s an exception once every eight weeks, when I grade the big end-of-course projects. That week, I pace myself more carefully.)
- I take Fridays off. (This works out perfectly right now, since I have four classes.) Again, I realize this is a privilege, and I’m thankful for it. But I don’t feel like it’s necessary to create busy work for myself just because this is a workday for most Americans. (However, during that big grading week, I sometimes have to work on Friday.)
- I start and end work around the same time every day. I start a little later than Jordan, who begins his workday at 7 am; I use the first couple of hours of the day to do laundry or other tasks around the house. I take a lunch break with him from noon to 1 pm. And I finish when he’s finished, at 5 pm, if not earlier. If there’s something on my work to-do list that didn’t get done that day, I cross it off and move it to the next day.
I have other weekly work rhythms too, like posting my weekly announcements on Sunday afternoons, but I’m afraid this post is already pretty boring, so I’ll stop. Perhaps next week I’ll write about the non-work rhythms I try to incorporate into my life—the “restorative habits” I write into my planner each week. Meanwhile, do you have any regular scheduling habits or other work habits you’d like to share? Like I said, I eat this stuff up, so I’d love a new strategy to try! As always, thank you for reading my blog.